Executive Operations Officer

The Executive Operations Officer will ensure the efficient operation of the Office of the Secretary General by managing schedules, communications, meetings, and the follow-up of decisions. The role will enable the union’s leadership to focus on strategic priorities and the interests of its members.

Manage the Secretary General’s calendar, arrange appointments, and resolve scheduling conflicts.

Serve as the first point of contact for internal and external enquiries, screening, summarising, and directing correspondence to the appropriate offices.

Prepare meeting agendas and background papers, record accurate minutes, and monitor the implementation of decisions and agreed action points.

Organise travel arrangements, accommodation, and logistics for the Secretary General and leadership missions.

Maintain secure physical and digital filing systems for confidential documents.

Liaise with government agencies, partner unions, and other stakeholders on behalf of the Office of the Secretary General.

Draft letters, memoranda, and routine reports for review by the Secretary General.

Perform any other lawful duties assigned by the Secretary General.

Applicants must attach an up-to-date curriculum vitae (CV) containing reliable contact details, including postal address, email address, telephone number, and the names and contact details of three reliable referees.

Applicants must attach certified copies of academic and professional certificates, academic transcripts, Form IV and Form VI certificates where applicable, and a birth certificate.

Statements of results, provisional results, testimonials, and partial transcripts will not be accepted.

Applicants with foreign qualifications must have them verified by the Tanzania Commission for Universities (TCU), the National Examinations Council of Tanzania (NECTA), or the National Council for Technical and Vocational Education and Training (NACTVET), as applicable.

Applicants must clearly indicate the position applied for. A separate application must be submitted for each position.

Only shortlisted candidates will be contacted for an interview.

Submission of forged certificates or false information will result in disqualification and legal action.

Canvassing in any form will result in automatic disqualification.

TAREWU is an equal opportunity employer. Qualified women and persons with disabilities are strongly encouraged to apply.

The successful candidate will be employed on a fixed-term contract of three years, with an attractive remuneration package in accordance with the TAREWU Salary Scale (TSS) and the organisation’s Staff Regulations.

How to apply

Submit a signed application letter quoting the position title and reference number, together with all required supporting documents, through the official TAREWU Career Portal.